How a point of sales system can streamline your wedding planning business

How a point of sales system can streamline your wedding planning business

By: Ryan Gibbons
Posted: June 11, 2024


As a wedding planner, you need to be a master at successfully juggling an eye-popping number of important tasks. 

When you are fully occupied with ensuring that your client’s special day goes exactly as they want, it can be a challenge to simultaneously remain on top of the less glamorous but equally important aspects of running your back office. 

Fortunately, your point of sale system and the customer management tools it contains can be an invaluable virtual ally.

A wedding planner’s biggest challenge.

You might think that coordinating schedules, booking venues, interacting with bands and DJs, and finding caterers represent the biggest sources of stress in your line of work. 

While they definitely can make your life busy, hunting down late payments and dealing with the many other complications of invoice management truly can hog your time and, when not properly addressed, can quickly cut into your profits and available cash.

This is where your point of sale system can truly shine. 

Its customer management tools give you the ability to provide each of your clients with the customized payment structure that will have the best potential for getting your money to you quickly and in full.

Automated invoicing.

Your POS contains everything you need to take over your day-to-day billing. Just configure it properly with the client contact information and individual billing details for each person, specify how you want the invoice to be sent (via email or text) and create your invoice template. 

In most cases, your system can handle the rest.

Provide diverse payment choices.

Clients are more likely to resolve their invoices in a timely manner if you let them pay using the method they prefer. Your point of sale system can be configured to accept funds from a variety of sources in addition to the standard credit card. 

These include debit cards, bank transfers (also known as ACH or e-checks), digital wallet payments from Apple Pay, Google Pay, and PayPal, and even international currencies.

Make paying as convenient as possible with payment links.

In addition to offering several payment methods, your point of sale system is able to make settling an invoice seamless for your customer from anywhere. 

This is made possible thanks to a payment link that you can create and configure in your POS dashboard. Just set it up with your payment processing company, and you’re ready to go.

Payment links are URLs, QR codes, or “pay now” buttons that can appear on your website, in emails, text messages, and as part of a social media page. 

When the customer activates them, the person is directed to a secure checkout site where they can enter their details. In no time, the transaction is completed, with security maintained all the while.

Recurring billing.

Depending on the extent of what you are doing for the bride and groom, your services can be pricey. You can make it easier for someone to afford what you are doing by allowing them to pay in predetermined amounts on a set date each month until the total bill has been satisfied. 

Recurring billing provides both of you with predictability, allowing you to get what you are owed with minimal confusion or fuss. It also gives you faster access to the cash that you will reliably receive in multiple payments.

Helping a couple to plan their nuptials has been compared to herding cats. However, your point of sale system can streamline the processes that operate behind the scenes to keep your company healthy. 

When you incorporate it into your business model, the peal of wedding bells will make beautiful music with the ka-ching of payments coming into your coffers.